Operations Executive Assistant

Academy 147 Ltd.

---Reports To---
Operations Manager / Training Manager

---Job Overview---
Academy 147 is a Maintenance Training Organization that provides training to Aircraft Maintenance technicians who perform maintenance on Business Jets.

We are searching for an Operations Executive Assistant to assist the Operations department and Training department with their day-to-day functions, particularly with regards to organizing online training courses and related files and paperwork.

---Responsibilities and Duties---
-Preparing digital invites for courses (using Google Calendar), scheduling Zoom or Webex meetings, and preparing forms for courses as well as paper documents.

-Giving instructors access to training materials and course and student information on Google Classroom

-Loading our app onto Android tablets and our courseware onto USB pen drives for shipment to customers

-Putting together shipments comprising tablets, pen drives, posters and other training materials, and booking couriers to ship them to the relevant customer addresses

-Coordinating with exam invigilators and launching online exams (via a web interface)

-Organizing travel by booking accommodations and flights as required.

-Copying, scanning and archiving documents upon course closure.

Qualifications

---Qualifications/Experience---
To be successful as an Operations Executive Assistant, you should possess excellent communication skills, be well organized and be able to juggle multiple tasks. Top candidates will have strong organizational, critical thinking and interpersonal skills. You will also be comfortable with technology and posses the following:

-Strong IT skills. The ability to automate repetitive tasks (like paperwork generation) using macros, scripts or any other techniques would be considered a strong asset.

-Familiarity and experience with common office software and the processes mentioned in the previous section would be an asset, however full training will be provided.

-Be eligible for employment in Malta and the E.U and available to work a full-time job of 40 hours per week with the option of overtime.

-An MQF Level 6 (Bachelor’s degree) level of education is preferred but not required

---Why work for us?---
Academy 147 is a dynamic company with great company culture that offers an interesting and varied work environment. Our headquarters in Msida houses a multi-national team of industry veterans, engineers, designers and subject-matter experts who will mentor you and provide you with valuable insight throughout your time here.

Due to our global presence you will have the opportunity to expand your horizons and work with Academy 147 staff and clients from across the world.

Aside from a competitive salary and strong potential for career advancement, we offer flexible hours, 20% remote working time, unhindered access to any tools and resources that would facilitate your work, and unparalleled freedom to improve the processes under your control with very little red tape.