Administrative Assistant to the Director

Burmarrad Commercials Ltd.

Burmarrad Group Ltd. is Malta’s leading supplier of new and used commercial and private vehicles, warehouse equipment, industrial machinery and special purpose vehicles. The Company operates a client-friendly vehicle rental and leasing service which supplies private, commercial vehicles and industrial machinery employing over 60 personnel.
We are currently looking for an Administrative Assistant to the Director.
Duties and responsibilities include:
• Managing diaries, organising meetings and appointments
• Updating and maintaining the database and filing systems
• Liaising with staff, suppliers and clients
• Deal with incoming email and post, corresponding on behalf of the Director
• Logging or processing bills, expenses, invoices and other general data
• Drafting of quotations and sending them to clients, including follow ups
• Completing vehicle leasing agreements and leasing procedures
• Updating internal accounting systems and other accounts related tasks
• Other general duties

Qualifications

The ideal candidate should:
• Have at least 3 years’ experience in a similar position
• Be Customer Literate
• Be Highly organised with good follow up skills
• Have an A Level standard of Accounts
• Be able to work in a team and able to take the initiative to prioritise a varied workload and manage time well;
• Have good communication skills, both verbal and written in Maltese & English
• Be flexible with their work schedule, to meet the needs of the business
• Must be able to exercise discretion and confidentiality
• Have their own Transport