Administrative Clerk

MCL Components Ltd

Position Summary

We are looking for an Administrative Clerk to support our Admin and HR function. The person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask and meet deadlines is essential for the position.

Objectives and Responsibilities for this role are:
• Manage the front-desk area, serving as the first point of contact for guests and employees.
• Perform general administrative tasks, such as answering and directing phone calls, handling email, filing, scanning, mailings, and incoming deliveries.
• Keep the office clean, stocked, and organized.
• Order office supplies and ensure office equipment is functioning properly.
• Maintain filing system, contacts database, employee lists, and inventories.
• Provide administrative support to plant maintenance.
• Maintain employee records (soft and hard copies).
• Update HR databases (e.g. new recruits, training, vacation and sick leaves).
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
• Prepare paperwork for HR policies and procedures.
• Process employees’ requests and provide relevant information.
• Publish recruitment advertisements and process incoming CVs.
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.

Required skills
• Open to learn.
• Previous experience in a similar role.
• Excellent written and verbal communication skills.
• Good time-management and multitasking abilities.
• Proficiency with office applications.
• Ability to maintain confidentiality of company information.