Office Administration Clerk
GCC7 Services Ltd
Overall responsibilities: administrative duties and point of communication between the company and employees/suppliers.
Key duties:
• Maintaining office areas organized and tidy
• Monitoring incoming emails, mails and calls and redirect them accordingly
• Preparing outgoing mail and emails
• Maintaining supplies by checking stock to determinate inventory levels, anticipating requirements, placing and expediting orders, verifying receipts and payments related
• Greeting public and clients
• Being responsible for faxing, scanning and copying company documents
• Keeping office filing and storage system
• Retrieving information when requested
• Responsible for the company’s apartments: greetings the new employees who have company’s accommodation, spot-checks of the rooms and common areas, responsible for the maintenance of the apartments; collecting deposits, updating the excel file regarding the status of the apartment and inform the HR about the situation
• Helping to organise company events: dealing with suppliers, getting quotes and place the orders.
• Any other duties as required.
Qualifications
• Fluent in English (Maltese- advantage)
• Strong verbal and written communication skills
• Competency in Microsoft applications including Word, Excel and Outlook
• Accuracy and attention to detail
• Able to multitask
• Friendly and professional
• Responsible