Data Inputting Administrator

Green Skip Services

Job overview and essential functions:
Reporting to the General Manager you will be responsible to:
• You will be responsible for the administration of the site diary. This includes accurate inputting of all incoming and outgoing waste.
• Complete all reports as is required.
• Build up required data and ensure all data is inputted correctly for the yearly ERA report.
• Ensure that deadlines are met and reports required are compiled on time.
• Keep updated records of customer’s waste streams, and any other reports that the company would require for any waste movement.
• Prepare destruction certificates for companies when required ensuring that data presented is accurate and can be backed up with the necessary documents.
• Attend meetings when necessary.
• Take calls and messages accurately and ensure information is passed on to the relevant person.
• Sort and ensure all work documents are filed as required.
• Assist auditors in yearly audits by providing the required data.
• Provide accurate information and reports to the accounts personnel when information is required for invoicing/ data purposes.
• Follow up and communicate with the company employees for any missing data on the daily job documents.
• Work with the logistics manager to prepare daily jobs sheets on the new system in the absence of the manager or when required
• Train new employees on the use of the IPADS
• Ensure all data inputted in the IPADS is correct and assist personnel that are having difficulty by providing feedback and training when required.
• Assist office personnel in the daily duties when employees are on leave or sick.
Coordinate and communicate daily with the Operations Manager, Site Manager/ supervisors and office personal and help them with any tasks required for the day.
• Confidentiality is required at all times, GDPR laws apply.


The Role of Data inputting Administrator requires the individual to have excellent communication and people skills whilst maintaining a can-do attitude.
Training will be provided however candidates must have a good knowledge of Excel and word applications.

Qualifications

Minimum A level Standard in English , Mathematics ,And Maltese
ESDL pass in Excel , word and Email
Can compile basic reports as is required
Good telephone and communication Skills
Preferably a minimum of one year working in an office environment .

Candidates applying for this position must be residing in Malta or have a valid work permit and residence card .